Ref BA10 Business Administration Apprentice (Exams)

To help to support the Exams Team in providing an effective Examinations service.

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• Job Description

  The below duties are appliable to both examinations that are carried out at Cardinal Newman and LUSoM.
  Maintain a current understanding of Awarding Organisation regulations and processes via Awarding Organisation websites and training.
  Provide an accurate, efficient data processing and administrative service within the Examinations team maintaining manual and computerised records.
  Process entries to and results from Awarding Organisations via the college database (Unit-e/A2C) and Awarding Organisation websites. Analyse and resolve errors. Record and despatch results and certificates.
  Liaise with students, Additional Support, Awarding Organisations and the curriculum to ensure that students with additional support needs receive appropriate access arrangements.
  Ensure invigilation, rooming and specialist equipment is arranged for all examinations.
  Ensure that adequate materials are available for examination sessions and that all examinations are conducted in accordance with the regulations and requirements of Awarding Organisations and that security of papers is maintained.
  Promote the development of computerised systems to produce information relating to qualifications in liaison with the Information Services team.
  Keep up to date with developments in examination administration through attendance at meetings, training and conferences as appropriate.
  Check and prepare examination materials to ensure that the correct papers, quantities and instructions are available for each examination whilst maintaining the necessary security and confidentiality.
  Ensure completed answer scripts are prepared and packaged for dispatch to Awarding Organisations or Examiners in accordance with regulations.
  Field enquiries from students, staff, parents and external bodies or refer as appropriate.
  Check Awarding Organisation invoices against entries, follow up queries and make internal recharges as appropriate.
  Assist in the development, implementation and documentation of effective systems and procedures relating to examinations.
  To provide departmental cover during periods of staff absence.
  Be proactive in maintaining effective links with curriculum in respect to course, student and examination information.
  Attain an understanding of the context in which data is processed (i.e., why data is collected and stored in the way it is) and convey this to other users.
  Perform all of the above duties in accordance with all relevant and current College policies, procedures and regulations including those relating to Equal Opportunities, Health & Safety, Teaching and Learning, Quality Assurance, Financial Matters, Employment Matters and Data Protection Act.
  Any other job-related activities as requested appropriate to the grading of the post.

  Hourly wage
  £8.60 per hour (age 18-20), £11.44 per hour (age 21 and over). Progressing to £12.60 per hour after one year.

  Annual leave
  Due to the working time being term time plus 4 weeks, your holiday entitlement will be incorporated into your salary which will be paid evenly across 12 months and the entitlement should be taken outside of term time.

• Personal Qualities

  Ability to work under pressure and meet deadlines
  Flexibility
  Ability to promote the College and Department in a positive manner
  An understanding of ‘safeguarding’ and its importance within the college
  Excellent time keeping and attendance record subject to the provisions of the Equality Act 2010
  Display the values, attitudes and behaviour consistent with the ethos of the College
  The ability to meet the requirements of the Asylum and Immigration Act (to be eligible to work in the UK)

• Qualifications Required

  5 GCSE A*-C/9-4 which must include English and Maths or Level 2 equivalent
  Educated to level 3
  Qualification in keyboarding skills at RSA Stage 2 or above (desirable not essential)

• Future Prospects

  As part of this apprenticeship, you will be undertaking a Level 3 Business Administration qualification, enabling you to build valuable skills and knowledge for a successful career in administration

• What will the End Point Assessment (EPA) include

  • EPA (End Point Assessment) – Towards the final few months of the apprenticeship you will complete your End Point Assessment. This includes a knowledge test, portfolio-based interview and a project/improvement presentation. All assessment methods will be conducted and graded by an independent EPAO.

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Business Administrator - Level 3 Apprenticeship (WBL)